Read Our Institutional Policies
All students are expected to acquaint themselves with the following institutional policies at our Calgary college:
Student Attendance and Participation Policy
- Punctuality and regular attendance in class is mandatory for all students at Hamptons College. At Hamptons, students learn in an interactive and participative environment, that fosters collaboration, and excitement in the learning process.
- Daily attendance by students is recorded by instructors. Students who are absent for more than three consecutive days, are required to submit a valid reason with proper documentation to the Program Manager. A reasonable excuse for an absence must describe circumstances necessitating the student’s absence (e.g. medical, family emergency, etc.). Inability to provide a valid reason/documentation may result immigration reporting, and other adverse consequences.
- In extenuating emergency circumstances that require a student to be absent in class, such student must inform the office as soon as possible. In such circumstances, it is the student’s responsibility to review course materials taught in their absence and be accountable to learning any missed course materials due to their absence.
- In the case of international students, absence for 30 days is assumed as withdrawal and it would be reported to Citizens and Immigration Canada for determination of status.
For the purpose of Alberta student funding, Hamptons College considers a funded student as having withdrawn, under any of the following circumstances:
- As per section 6 (c) of the Alberta Institution Designation Agreement, when a student has missed five consecutive class days without contacting the institution, before or during the absence, to provide a reasonable excuse. In this case, the effective date of the student’s withdrawal is the first of the five days that the student was absent.
- When a student with a reasonable excuse is absent for more than 30 consecutive days, the effective date of the withdrawal is the first day during this period that the student was absent.
When a funded student withdraws from a program, they can return to the program on a later date, but would not be eligible for government funding.
Policy on Academic Dishonesty
These actions are considered academic dishonesty by Hamptons College and are not tolerated under any circumstances:
- Cheating in examinations/tests and other assessments will result in mark deductions, warnings, and other instructor-directed sanctions. Such sanctions must be reported to the Program Manager for reprimand. If a student is reprimanded three times, he/she may be subject to further disciplinary actions, such as academic probation or expulsion.
- Plagiarism, unapproved collaboration, use of aids that have not been expressly permitted by instructors, theft or solicitation of another student’s assignments, paperwork, tests, or personal belongings, will be treated as cheating and may be reported to appropriate law enforcement authorities if such action violates any Canadian law on plagiarism and copyright. If in doubt, the student should consult the appropriate government documents on copyrights or ask for clarifications from his/her instructors.
- Alteration of records, bribery, falsification of information, and intentionally attempting to assist another student in committing any such acts will result in stern disciplinary actions, such as suspension, expulsion, and possible reporting to appropriate law enforcement agencies.
Policy on Academic Performance and Good Standing
- A student is in good academic standing if he/she is not having three or more failed (outstanding) courses. A student who is not in good academic standing could be placed on probation, and could face possible expulsion from the College
- Students who fail exams or practicum are given up to 3 chances to pass these exams.
- Failure to pass any given exam or practicum after three attempts, would result in the student being placed on academic probation for one course period. During this period, the student is expected to pay 25% of the entire program fees, and retake the course(s) that were failed.
- A student is allowed to be on academic probation only for a period not exceeding one academic year, after which the student is required to withdraw from the program. Such a student may pursue any other program in the College, if found to be qualified, and pays the appropriate fees.
Student Complaint and Dispute Resolution
In case of dealing with complaints, we are committed to the fair treatment of all students and employees. We emphasize an open and collaborative approach to dealing with student and staff concerns. Management will endeavor to resolve complaints informally where possible; while keeping in mind that formal resolution processes may be required in certain circumstances. The following principles guide the handling of complaints at Hamptons College:
- All complaints (verbal or written) must have identifiable complainants. Anonymous complaints will not be considered.
- Lodging a complaint will have no adverse consequences on any student or staff in their program of study or job responsibilities.
- Student complaint policies and procedures apply to individuals or groups.
- Complaints must be initiated within 30 days of the event/s that led to the complaint.
Procedure
- The student should first approach the instructor or other authorized personnel, such as program manager, to discuss the issue of concern. If the concern(s) cannot be resolved verbally, the student/staff will be required to submit the complaint in writing to the Program Manager at Hamptons College.
Within 10 days, a meeting will be arranged between the student and the Program Manager and other individuals involved. The Program Manager may decide to escalate the issue to the Vice President (Academics) if need be. The student may be accompanied by an advocate of their choice at all stages of the complaint process and this person may take oral submissions on behalf of the student.
The student will have an opportunity to make an oral presentation of the complaint at this meeting or delegate another person to make the oral presentation on his/her behalf. The proceedings and outcome of this meeting will be documented.
- Upon review of the complaint and any other relevant information, the Program Manager, in consultation with the Vice President (Academic) President will make a decision. The decision will be communicated to the student in writing within 14 business days following the meeting and will contain the reasons for the decision.
Hamptons College will maintain a record of all students at their campus for a period of three years from the date of the decision. This record will include a copy of the written student complaint, any submissions filed and the written decision.
- All complaints should be addressed to:
The Program Manager,
Hamptons College
202, 4015 17th Ave SE
Calgary, AB
Appeal Process
- Decisions on probation, suspension, and expulsion are made by the Program Manager, in consultation with the Vice President (Academic).
- Any student who is suspended, put under probation, or expelled from the College, has the right to appeal the decision in writing (submitted to the Program Office front desk) within 2 weeks of receiving the notification of probation, suspension, or expulsion.
- The appeal shall be considered by an Appeals Committee, consisting of the President (Chair), the Registrar, the Vice President Academic. The student may be invited to testify at the Committee. The decision of the Appeals Committee will be final.
- Should the student not be satisfied with the decision rendered by Hamptons College, the student may refer the complaint to:
The Director,
Private Career College Branch,
10th Floor Commerce Place,
10155-102 Street,
Edmonton,
AB T5J 4L5
Policy on Student Conduct and Expulsion
Hamptons College has a zero tolerance to academic dishonesty, plagiarism, the non-payment of tuition fees, harassment, abuse, and /or discrimination of any form. Such conducts could result in far-reaching disciplinary measures.
- All complaints (verbal or written) must have identifiable complainants. Anonymous complaints will not be considered.
- Lodging a complaint will have no adverse consequences on any student or staff in their program of study or job responsibilities.
- Student complaint policies and procedures apply to individuals or groups.
- Complaints must be initiated within 30 days of the event/s that led to the complaint.
Student Privacy Policy
Purpose
The purpose of this policy is to describe the personal information that Hamptons College must collect, how it will be used, and the circumstances under which it may be distributed to third parties. Hamptons College’s Privacy Policy is designed to protect personal information under its control.
Context
Hamptons College is bound by federal and provincial laws that aim at protecting the privacy of the students and staff information. The College respects the right to privacy of its students and is committed to safeguarding the personal information of each student, staff, and graduate within the confines of the law. Hamptons College will not disclose a student’s personal information without the prior written consent of the student.
Information Protection and Access
The college will protect the personal information collected from students, graduates, staff and other business partners. All employees are required to exercise caution when disclosing personal information to others. Access to personal information is limited to the following:
- An individual accessing his or her own personal information
- An employee of the college with authorized access based on a legitimate academic or business need
- Any organization or person authorized by the individual to receive the information
- Authorized legal agent/government body/representative under the circumstance where the college complies with the release of personal information
- Individuals or entity as permitted by law where deemed to be necessary for the reasonable conduct of college business
The Director,
Private Career College Branch,
10th Floor Commerce Place,
10155-102 Street,
Edmonton,
AB T5J 4L5
- An individual accessing his or her own personal information
- An employee of the college with authorized access based on a legitimate academic or business need
- Any organization or person authorized by the individual to receive the information
- Authorized legal agent/government body/representative under the circumstance where the college complies with the release of personal information
- Individuals or entity as permitted by law where deemed to be necessary for the reasonable conduct of college business
Hamptons College will only disclose such personal information to third parties requiring the information for purposes of arranging external examinations, keeping academic records, or issuing certificates. Hamptons College will also make a disclosure if the College is compelled by law to do so. We will only disclose the specific information requested.
- If a student has any questions or concerns pertaining to our policy, the student should contact the college for clarifications.
- Hamptons may need to use students and staff photos for advertisements; such use will require written consent before such images are used, except for group photos taken during College events, and for which it is not feasible to obtain written consent for every person involved.
- The Hamptons College website (hamptonscollege.ca) provides links to third party web sites. Our policy does not extend to third party sites, and we recommend that all Hamptons College students read the policies of these websites. Hamptons College is not responsible for the privacy practices employed by third party web sites.
Advertising Policy
Hamptons College has a zero tolerance to academic dishonesty, plagiarism, the non-payment of tuition fees, harassment, abuse, and /or discrimination of any form. Such conducts could result in far-reaching disciplinary measures.
- Advertising that promotes or encourages alcohol or alcohol use, tobacco products or tobacco products use, firearms, or weapons. The advertising of college-sponsored events that may involve the serving of alcohol are not precluded by this policy. These events may include company advertising.
- Advertising for any product generally considered to be harmful, dangerous, or illegal.
- Advertising which perpetuates gender, cultural or racial bias or which demeans any person or group.
- Advertising that is untruthful or misleading.
- Advertising which might interfere with safety and or security on campus.
Legal Requirements
Hamptons College will ensure that all legal requirements relating to advertisements are adhered to. The college must abide by the Canadian Code of Advertising Standards, Canada Brand Use Guidelines, and the Alberta ethical requirements.
Housing Policy
Hamptons College has no campus housing for students. The student affairs officer can guide students to apartments and affordable housing options they can rent. The following websites can be used to resource for accommodation in Calgary:
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